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E-Mail List Usage
ROTARY CLUB OF STEAMBOAT SPRINGS POLICY
POLICY NAME: Email List Usage
DATE APPROVED BY BOARD: June 2024
EFFECTIVE DATE: on Approval
NEXT SCHEDULED REVIEW DATE: June 2026
REPLACES POLICY DATED: Undated
PURPOSE: To describe the allowed use of club email lists by members
POLICY STATEMENT: Use of electronic communication is fast becoming the preferred method of communication in our Rotary world. These guidelines (developed by Rotary International) promote the efficient and effective use of electronic communication.
- Any messaging sent through Club Runner shall only related to Rotary business.
- No one should distribute email addresses or forward email messages without the owner or sender's consent.
- No Rotarian should be added to an "e-groups" or other type of bulk mailing list without that person's permission.
- Broadcast email is discouraged except when essential for efficiency or effectiveness.
- "Rotary" should be used in the subject line and emails should contain a signature block that includes the name of the person sending the mail and the sender's title or committee designation (if any).
- All policies and procedures contained in the Rotary International Manual of Procedure pertaining to circularization shall be applicable to all email communication.
- Brevity is encouraged. Whenever possible, "copy and post" content into the body of the email message, rather than add attachments.